Administrative Officer

À propos

Job Title: Administrative Officer Reports to: Operations Manager Department: Operations Salary Grade: 5 Job Summary The Administrative Officer coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The Administrative Officer help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Roles and Key Responsibilities

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations
• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up to date
• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems
• Help identify safety issues and ensure a safe and sound work environment
• Coordinate the provision of travel and logistics support and services to staff and visitors
• Coordinate event planning activities, including delegation visits, trainings and workshops Basic Qualifications
• High School diploma required. Bachelor's Degree in Business Administration or relevant field preferred
• Minimum of 3 years work experience in administrative support functions, with increasing responsibility

Preferred Qualifications

• Experience with a local or international NGO is a plus
• Additional education may substitute for some experience
• Experience and proficient skills in MS Office packages (Excel, Word, PowerPoint, Visio) and information management systems

Knowledge, Skills and Abilities

• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented Required Languages:French and English Travel:include percentage of required travel, if applicable. Could be stated as Must be willing and able to travel up to 10 %. Supervisory Responsibilities:Yes Avertissement:Cette description de poste n’est pas une liste exhaustive des compétences, du travail, des devoirs et des responsabilités associés au poste de travail. Employeur respectueux de l’égalité des chances, et sensible aux question genre, CRS encourage fortement les candidatures féminines. En postulant à cet emploi, je comprends et reconnais que CRS exige de son personnel qu'il traite toutes les personnes avec dignité et respect et qu'il prévienne activement le harcèlement, la maltraitance, l'exploitation et le trafic d'êtres humains. De plus, je comprends que si je suis un candidat retenu, je serai soumis à une vérification approfondie des antécédents; que mes références personnelles / professionnelles seront utilisées pour évaluer mes comportements liés aux sujets susmentionnés relatifs à la protection et que je dois apporter la preuve de mes diplômes/attestations cités dans le CV Les procédures d’acquisition de compétences reflètent notre engagement à protéger les enfants et adultes vulnérables des abus et de l’exploitation