Agent Administratif Projet H/F

Job description

• The Project Administrative Officer assists the Project Manager in the administrative, financial, and logistical management of activities. He/She ensures compliance with internal procedures and the requirements of partners or funding agencies, follows up on administrative tasks, and produces the necessary Reporting to achieve the project's objectives. 1. Administrative management and coordination
• Facilitate internal and external communication by preparing, disseminating, and centralizing relevant information
• Act as the interface with stakeholders and partners as instructed by the Project Manager
• Organize, coordinate, and participate in meetings, missions, and business trips
• Reporting and documentation
• Meet partners at the request of the project manager and draft meeting minutes
• Sort and archive contracts, administrative documents, and supporting documents
• Prepare periodic administrative activity reports as well as follow-up dashboards
• Financial and budgetary management
• Assist in monitoring project-related expenses
• Manage petty cash and prepare accounting supporting documents
• Participate in analyzing variances between forecasts and actual results
• Logistics management
• Manage supplies and equipment stock
• Ensure the availability of equipment
• Ensure logistical follow-up of project activities
• Compliance and control
• Ensure compliance with internal procedures, company rules, and funding agency requirements
• Apply the Project Manager's instructions and directives
• Contribute to the continuous improvement of the project's administrative processes. Soft Skills
• Rigor and organizational skills
• Results orientation and respect for deadlines
• Good interpersonal skills, professional presentation, diplomacy, and ability to work with various stakeholders
• Discretion and respect for confidentiality
• Autonomy and initiative
• Ability to manage priorities and work under pressure. Required Profile
• Of Gabonese nationality
• Bac +2 to Bac +5 in: Business Administration, Project Management, Accounting, Finance, Human Resources, or any equivalent field
• Minimum 3 years of experience in a similar role (Project Assistant, Administrative Manager, Administrative Controller, Administrative and Financial Assistant, or equivalent position
• Experience in a project financed by a funding agency
• Proficiency in budget monitoring and reporting tools
• Knowledge of administrative and financial project management procedures. Minimum education level required:Bachelor's degree or equivalent

Language / Level

ENGLISH: Professional