REQUEST FOR QUOTATION (RFQ) : Supply and delivery of Office equipment at FHI360 Family Health International, ONG Cameroon

Anticipated delivery period Within 3 business days of purchase order/contract issuance, subject to confirmation in the quotation 1. Background FHI 360 is a global nonprofit human development organization committed to improving lives through integrated, locally driven solutions. With more than 2,200 staff and experts working across over 60 countries, the organization leverages research, technical expertise, resources, and strategic partnerships to address development challenges and improve health and well-being. Present in Cameroon since 2019, FHI 360 works with the Government of Cameroon and other stakeholders to strengthen health systems, improve health outcomes, and enhance service delivery through its EpiC (Meeting Targets and Maintaining Epidemic Control) and STRIDES (Strengthening Infectious Disease Detection Systems) projects. To support its operational requirements, FHI 360 Cameroon, through the EpiC & STRIDES Projects, invites qualified and legally registered suppliers to submit competitive quotations for the supply and delivery of office equipment to its office in Yaoundé. The procurement aims to ensure the availability of quality, fit-for- purpose equipment that meets the specified technical requirements, delivery schedules, and warranty conditions, while ensuring value for money, supplier reliability, and compliance with applicable FHI 360 procurement policies and procedures. Issuance of this Request for Quotation (RFQ) does not constitute a commitment to award a contract or purchase any goods. 2. Scope of supply and technical requirements Suppliers should quote each line item separately, indicating the unit price, quantity, total price, warranty, availability, and delivery lead time. Equivalent products may be proposed only if clearly identified and supported with documentation demonstrating equal or superior functionality. Suppliers must not substitute a different model without expressly stating the proposed alternative and its specifications. No. Item Qty. Minimum technical requirements Delivery Location 1 Chairs (cleaners, guards and conference room) 12 Heavy-duty visitor chair, metal frame, ergonomic backrest, easy-to-clean upholstery, minimum one-year warranty. FHI360, Yaoundé Officer 2 Office Blinds 2 Windows Roller or vertical blinds, durable fabric/PVC material, custom-sized installation included, neutral color, minimum one-year warranty. FHI360, Yaoundé Office 3 Flip Chart Boards 13 Mobile tripod easel stand, magnetic/easel surface, includes paper pad holder and marker tray FHI360 Yaoundé Office 4 White Boards 7 Magnetic, wall-mountable, aluminum- framed; includes markers, eraser and wall-fixing fittings, Measuring 1M Square each FHI360 Yaoundé Office 5 Archive Cupboards 2 Steel construction, lockable doors, minimum 4 adjustable shelves with 2 compartments FHI360 Yaoundé Office Quantities and location allocations above are the requested quantities. Delivery must be made to the relevant FHI 360 office. 3. Supplier instructions and quotation format • Submit the quotation by email to [email protected] before the deadline stated above. • Use the email subject: “RFQ FY27_0012 - Supply and delivery of Office equipment to FHI 360 office Yaoundé” • Prices must be valid for at least 30 calendar days from the submission deadline. State any assumptions, exclusions and proposed payment terms. • Late submissions may be rejected. The supplier is responsible for ensuring the complete quotation is received before the deadline. • Questions must be sent in writing to the clarification email to [email protected]. Answers or amendments that affect all bidders will be communicated through an appropriate procurement clarification/addendum process. 4. Mandatory submission documents • Completed and signed quotation on company letterhead, including supplier legal name, address, contact details. • Valid company registration and applicable tax/fiscal compliance documents required under Cameroon law. • Warranty of at least 12 months, with details of warranty coverage, service location and response process. • Confirmed delivery lead time and confirmation of delivery to the FHI 360 Yaoundé Office. • At least three relevant references or evidence of comparable completed supply contracts. 5. Evaluation and award methodology Evaluation will be conducted in a fair, documented and comparative manner. FHI 360 may first assess mandatory eligibility and responsiveness. Quotations that fail mandatory requirements may be excluded, subject to the solicitation terms and applicable FHI 360 procedures. criterion Weight Basis of assessment Administrative and eligibility compliance 10% Required legal/tax documents, signed quotation and acceptance of RFQ instructions. Any mandatory exceptions will be documented. Technical compliance 35% Compliance with minimum specifications; authenticity/new condition; minimum 12-month warranty; ability to deliver required quantities to all specified offices within the stated lead time. Evaluated total price 40% Total evaluated cost for the required quantities, including applicable taxes, transport and other charges. Price comparison will use a consistent basis. Delivery and logistics capability 10% Demonstrated delivery capacity and stock availability to support timely delivery to the FHI 360 Yaoundé Office. Relevant past performance 5% Evidence of reliable, comparable deliveries and satisfactory references. Total scored criteria 100% FHI 360 may seek clarifications that do not materially change an offer. Any arithmetic discrepancies may be handled in accordance with FHI 360 procurement procedures. Award may be made to the supplier(s) whose quotation is determined to provide the best overall value and meets the solicitation requirements. 5. Delivery, inspection and acceptance • Delivery must be coordinated with the designated FHI 360 contact and completed within the accepted lead time after issuance of the purchase order or contract. • Goods must be new, genuine, undamaged and supplied with required accessories, and warranty documentation. • FHI 360 will inspect delivered goods against the purchase order and specifications. Goods that are incorrect, damaged, counterfeit or non-conforming may be rejected and must be replaced by the supplier within a mutually agreed period. • Payment is subject to satisfactory delivery and acceptance, receipt of a valid invoice and supporting documentation, and applicable FHI 360 payment procedures. 6. General conditions and reservations • Issuance of this RFQ does not constitute a commitment by FHI 360 to award a contract or purchase any goods. • FHI 360 reserves the right, subject to applicable policies and law, to amend or cancel this RFQ, reject any or all quotations, waive minor irregularities where appropriate, request clarifications, verify supplier information, and make no award. • FHI 360 may conduct due diligence or background checks on prospective suppliers, consistent with its policies. • Costs incurred in preparing or submitting a quotation are the sole responsibility of the supplier. • The selected supplier must comply with applicable laws, ethical business practices and FHI 360 supplier requirements, including any applicable safeguarding, anti-fraud, anti-bribery and conflict-of-interest requirements. 7. Address for Submission and Clarification Requests Interested service providers are required to submit their proposals via email to: [email protected] • Subject Line: RFQ FY27_0012 - Supply and delivery of Office equipment to FHI 360 offices in Cameroon • Submission Deadline: 20 October 2026 at 5 PM Cameroon Time (WAT) • Any requests for clarification regarding this RFQ should be submitted in writing to [email protected] • clarification requests may be shared with all prospective bidders to ensure a fair and transparent procurement process. • Late submissions may not be considered. Apply to this job